The post holder is responsible for the overall programme and day to day running of their projects, this includes management of studies, design, development, production, support and/or integration of specialist systems.  

This is to be completed whilst keeping within allocated financial budgets, commercial guidelines and agreed timescales as well as undertaking the following: Programme/project management Guidance on the content and staffing equipment requirement documents, procurement strategies and business case submission. Acquisition through life management plans. Staffing contract documentation through commercial and finance staff. Chair meetings. Safety and environmental management plans and safety case reports and chair safety meetings. Risk management plans and risk registers for projects, including risk reviews during project meetings. Monitor and control financial aspects of each project or contract.  

Produce forecasts of outturn and support the EP planning process. Prepare technical briefs, costing analysis, status reports and meeting minutes/notes. Liaison with all relevant agencies. Experience of managing Information Communication Technology (ICT projects). Experience of the MOD/DE&S assurance process to achieve gated submissions. The post holder must be able to work under his/her own initiative with minimal supervision, have a flexible approach to the day tasks required of a project manager and cope with a challenging workload. Good communication skills in dealing with customers, contractors etc and a sound knowledge of DE&S procurement processes. DV clearance is essential and must be a sole UK National

Experience of managing Information Communication Technology (ICT projects). Experience of the MOD/DE&S assurance process to achieve gated submissions.

 

Designing, planning, and implementing a project which delivers the desired outputs, set out in the Project Mandate. Defining the project's governance framework including monitoring and control regime, stakeholder engagement, risk and issue management, quality and assurance, information management, resource management, procurement plan. Identifying, managing and mitigating the project risks (Technical, Financial, Commercial, Health and Safety, Environmental, Security). Ensuring the appropriate capabilities (people, relationships, infrastructure, knowledge, licences to practice) are employed in the execution of the project. Tasking and management of external contracts, liaising with the Division Procurement Rep, Commercial, IP and others as appropriate Implementing Dstl's policies and processes and ensuring compliance with the Management System. Establishing, maintaining and controlling project documentation and management information. Leading change management within permitted project tolerances; adapting plans to meet changing customer, capability and business requirements and priorities. Defining tasks and success criteria and providing individuals with performance feedback. Enabling development of staff through project activities. Creating a positive working environment that aligns with Dstl Principles, supports diversity and enables staff working on their project to excel. Championing the development of Project Management. They hold specific accountability for: Recommending: o An IPP for delivery of the project o At project completion that information and knowledge has been captured and shared appropriately Deciding: o The acceptance of any deliverables provided by external organisations, taking advice from PTA, LTR and TP as appropriate.

3. Participate in stakeholder teams and meetings as required to support In-service Water Capability equipment to meet approved targets.  

4. Support OI Water Mgr 1 in the development of project documentation and its upkeep in-service by annual review and amendment as appropriate; including: TLMP, ESPD, EMPS, EMPL, AESP Risk, Safety and Environmental Management Plans and cases.  

5. Support OI Water Mgr 1 in maintaining up to date financial records for In-Service Water capability equipment.  

6. Support OI Water Mgr 1 the Provision of input to Finance staff for Equipment Plans (EP) and In Year Management (IYM) forecasts.  

7. Support OI Water Mgr 1 Provision of management reporting information and input to Project reporting as required, including DE&S corporate reporting, Customer 1 and Customer 2 reports, DI monthly Reviews.  

8. Provide Input into Post Design Services (PDS) committees, raising requisitions and monitoring of PDS activity.  

9. Support OI Water Mgr 1 in the management of Obsolescence and disposal of Water capability assets  

10. Maintain liaison with In Service water Capability equipment Stakeholders as necessary, and where appropriate by personal visits.  

11. Assist OI Water Mgr 1 and OI ILSM in support of procurement activity  

12. Support OI Water Mgr 1 in the investigation, resolution and implementation of solutions in respect of issues affecting in-service Water Capability equipment.  

13. Investigation and resolution of issues affecting in-service Water Capability equipment 14. Undertake Risk and Safety responsibilities i.a.w. respective Management plans

$2022; Providing procurement and commercial service [within delegated authority limits] ensuring contracts and suppliers meet Dstl's requirements for operational and contractual delivery.  

$2022; Managing procurements through the development and implementation of effective contracts with appropriate suppliers, considering internal needs and supply market characteristics.  

$2022; Using a range of EU compliant procurement routes and tools as appropriate.  

$2022; Developing market and commodity intelligence, making use of internal and external data.  

$2022; Making use of effective procurement approaches and processes.  

$2022; Providing direct support and advice as appropriate, including acting as the 'advisor' on issues such as commercial approaches, evaluation processes and negotiation strategies.  

$2022; Developing strong relationships with stakeholders in order to fully understand their needs  

$2022; Using a range of supplier performance monitoring techniques to ensure business objectives are being achieved.  

$2022; Developing an understanding of the external supplier base supporting the Divisions. Skills and Experience Required  

 

Domain Knowledge - Contracting and procurement in the Defence and Security Environment. - Contracting for research. - Working knowledge of DSPCR and/or PCR.  - OJEU Experience would be beneficial Experience & Skills Essential  - Knowledge of EU Regulations - Contract management  

About you: - Experience of managing many stakeholders to provide resolutions to contractual issues. - Experience of successfully delivering effective supply chain management. - Excellent communication skills. - The ability to engage in robust negotiations while simultaneously building respect and strong relationships. - Experience of ensuring consistent and high quality commercial responses to contract and tender enquiries, balanced with meeting situational deadlines. - A flexible and resourceful approach with experience of identifying and securing win-win situations through effective influencing.

Formal Qualifications Required (Fieldglass - Additional Qualifications Required)

MCIPS accreditation or similar

Evaluation Criteria (Please place in order of importance, no more than 7)

1. Recent MOD procurement experience

2. Procurement experience  

3. Public Contract Regulations experience