Build Secretary - Regional Contractor/Developer
Our client a regional construction company are seek a high calibre Build Secretary to report to the Operations Director. This varied, and highly challenging role will involve 2 main areas of responsibility:
1) Administrative Support to the Operations Manager/Managing Director
To maintain diaries and assist the Operations Manager/Managing Director with planning and using time efficiently.
To provide a personal and confidential secretarial service.
To produce documents and correspondence accurately and in a timely manner to ensure effective written communication.
To deal effectively and efficiently with telephone calls and visitors, maintaining a high quality and professional service at all times.
To filter information and take action and initiative on those matters for which it is appropriate to do so.
To attend meetings and produce minutes as required by the Business Board.
2) General Construction Office Management
Accountable to the Regional Director for the smooth and cost effective running of all the business administration in the Southern office.
Acts as a central point of contact for the office with respect to any accommodation issues.
Co-ordinates the IT resources for the office.
To develop and maintain effective filing systems for the storage and prompt retrieval of information.
Deal with all incoming and outgoing mail.
Co-ordinate the maintenance of all office equipment and maintain stocks of office sundries and stationery as required.
Deal with site progress/construction costing reports and ensuring all subsequent actions are implemented
Liaise with suppliers
Redirect and obtain PO numbers for raised invoices
Experience within a construction company with a strong understanding of construction terminology and processes.
A high level of verbal and written communication skills with colleagues, client and other external parties at all levels.
A demonstrated ability to produce typed documentation
The ability to take minutes.
The ability to maintain and develop effective office systems.
The ability to work without close supervision and prioritise own workload.
The ability to use initiative and diplomacy when problem-solving.
This is an exceptional opportunity to join a leading family owned and run contractor in the construction sector, who have an excellent reputation within their sector.