Job title: Commercial Executive Officer - interim
Grade: Band C
Job Location: Leeds
About the Role
The Ministry of Justice (MoJ) serves the public by upholding the rule of law, and by delivering an efficient, fair, timely and effective justice system in which the public has confidence.
• We enforce the decisions of the court: we punish offenders and work to reduce reoffending. We prevent victims by changing lives.
• In partnership with an independent judiciary, we run the courts and tribunals service, helping individuals, businesses and families resolve their disputes.
• We protect vulnerable members of society and children, and help to ensure victims of crime get justice.
• We provide legal aid and advice for those cases where it is justified.
• We develop policy on all aspects of law and justice, both domestically and internationally, helping to build a legal and rights framework that is clear and proportionate and that commands confidence around the world.
The Ministry of Justice is a major government department, at the heart of the justice system. Responsible for courts, prisons and probation services, we work to ensure sentences are served and offenders are given rehabilitation opportunities to become law-abiding citizens.
The Commercial and Contract Management Directorate (CCMD) manages over 1000 active contracts and spends £3.5bn a year and is crucial to the successful delivery of prison and court reform programmes. It provides procurement and contract management activities across a wide range of categories, ensuring value for money agreements are in place for wider MoJ staff to source goods and services from.
Prison Education Portfolio
Your specific responsibilities will involve you working on one of the most exciting new portfolios of commercial work within the MoJ – Prison Education category part of the CCMD Prison Education Services portfolio.
MOJ became responsible for the provision of OLASS in October 2016, transferring from the Department for Education (DfE) to MOJ as a result of a Machinery of Government change process. Concurrent with this (November 2016), the Secretary of State for Justice released a white paper detailing greater levels of autonomy for prison governors to hold them accountable for delivery of certain outcomes; offender education is viewed as central to the success of this new policy.
The Prison Education Commercial team in CCMD’s Rehabilitation Services portfolio is leading the strategy and implementation for delivery of the next generation prison education
services contracts. As part of this we have established a framework for Prison Education (PEF) and alongside this a Prison Education Dynamic Purchasing System (PEDPS) for providers of more specific or niche education services outside of the core offer. We are awarded Call-off contracts to appoint PEF suppliers for commencement in April 2019 and Call-offs from the DPS framework.
The Prison Education Framework provides a range of high quality core curriculum education provision across all the prison estate in England that can deliver the services for use by governors at their discretion. The contractual arrangements enable governors to choose what curriculum is delivered in their prison, how it is organised and meet delivery of education services that match the needs of their individual prisons and prisoners. In year one of these contracts, we are now embedding and ensuring the integrity of service delivery with HMPSS in live running.
A Dynamic Purchasing System (DPS) is an electronic system used to purchase commonly used goods and services. Unlike traditional frameworks which are closed to new entrants for their duration a DPS allows suppliers to apply to join or decide to leave at any time during its term. The commercial team are also responsible for the end to end evaluation cycle of on boarding new Suppliers to the DPS. Suppliers can join at any time and will be evaluated against a set selection criterion.
You will work as a part of a dedicated senior commercial team responsible for driving forward the commercial provisioning of these new arrangements.
This post provides a great opportunity to learn new skills and knowledge whilst contributing to the delivery of a high profile programme aimed at significantly reducing future reoffending in our society.
Roles and responsibilities
With an opportunity to drive value and create real difference within Justice Services, the post holder will be supporting the Commercial Managers in the delivery of category and commercial contract management services within the Prison Education team. Challenges will never be the same, something that in itself makes this area so appealing, ranging from current day to day commercial issues to shaping the future generation of portfolio services.
• Tracking spend, savings, supplier performance and continuous improvement across the team
• Analysing market, spend and performance data and using this to inform commercial activity and deliver against reporting requirements
• Ensuring adheres to governance, legislative and policy requirements as appropriate
• Develop and manage productive relationships with stakeholders and suppliers to support delivery, implement and manage commercial services, contract management and sourcing strategies (stakeholders include: customers, suppliers, legal and finance);
• Be a key member of the commercial team and support development and improvement of operational efficiencies between all specialisms.
• Driving commercial opportunities to deliver value for money and/or savings
• Responsibility for supporting on commercial activity for the PEF and PEDPS including but not limited to:
• Liaison with PEF providers and Contract Management team (CMT) within Her Majesty’s Prison and Probation Service (HMPPS) plus other stakeholders in Finance and Legal;
• Alignment to Procurement strategy and Commercial due diligence of PEDPS Call Off evaluations.
• Provide commercial advice and contribute to develop supplier relationships in partnership with CMT.
• Ensure contract compliance by maintaining the obligation tracker and ensure compliance with Cabinet Office guidance and new legislative requirements.
• Contribute to identify and manage risk for the Authority, including developing and implementing mitigation strategies.
• Support prisons in using the new Dynamic Purchasing System. Managing a variety of call off procurements that deliver measurable value for customers.
• Support the on boarding of new Suppliers to DPS.
• Comply with all Departmental controls relating to commercial practice and otherwise, including strict adherence to delegated authorities, and ensure that staff do the same.
• Support the operational contract managers to deliver and maintain their contract plans.
• Engage with stakeholders to develop procurement strategy and capture requirements.
Experience, skills and qualifications
• A proven track record of procuring and/or managing high value, complex and important contracts in a similar complex commercial environment;
• Working with complex contractual, financial and legal constructs;
• Commercial experience and insight in managing new contracts;
• Managing relationships with stakeholders;
• Experience of eProcurement portals, Bravo, Oracle, DPS systems or similar;
• Ownership of tasks / projects from initial stages through to completion;
• Awareness of public sector procurement legislation;
• Demonstrable Experience of Project management; Stakeholder engagement; Presentation and drafting skills.
• Application of public sector legislation in a central government location.
• MCIPS or IACCM or relevant Industry experience and willingness to work towards gaining qualification.
Learning and development opportunities
This opportunity will provide excellent development opportunities operating in a complex commercial, multi-stakeholder environment and with added opportunities to drive forward transformation changes in the delivery of commercial services.
The Civil Service Competency Framework sets out standard skills, knowledge and behaviours that all civil servants are expected to meet. You will be required to provide evidence in your application and at interview of the following competencies at level 3:
• Leading and Communicating
o Provides leadership and strategic direction to staff, stakeholders and suppliers
o Communicates with confidence in both written and verbal forms
o Upholds and role models MoJ’s values: Purpose, Humanity, Openness and Together
• Collaborating and Partnering
o Builds productive relationships with key stakeholders and manages these effectively to deliver commercial outcomes
• Making Effective Decisions
o Understands the scope of their own authority and uses this to make appropriate evidence based decisions
o Gathers and analyses data to inform decisions
• Achieving Commercial Outcomes
o Uses knowledge and experience to develop procurement or contract management strategies
o Identifies opportunities to make savings in contracts and works with others to deliver these
• Procurement – Sourcing, Supplier & Contract Management, Category Management
o Engages the market to inform procurement strategies
o Ensures compliance with regulations and policies
o Works collaboratively to resolve performance issues
o Seeks opportunities to deliver continuous improvement in their contracts
Working patterns which can be considered:
• Job share: No
• Working from home (1-2 days a week): Yes
• Working from home (3-4 days a week): No
• Fully remote working (with jobholder based in the UK): No
• Fully remote working (with jobholder based overseas): No
• Compressed hours / Flexi-time: Yes
• Reduced hours/days: No
• Term time only: No
Contact for further
Security Clearance: DBS/ BPSS
CV Deadline: 17/07 @11:00